Office Manager - US

Overview of the role

We’re seeking an Office Manager for our new US headquarters office in NYC.  This role ensures the smooth and efficient daily running of the office by overseeing administrative operations, coordinating office services, coordinating suppliers, managing material supplies, supporting employees, and contributing to a productive, safe and professional work environment. The Office Manager ensures high levels of organizational effectiveness, communication and complying with all relevant health, safety, security, and other relevant regulations.

Main activities

• Arranging all necessary upkeep of the office, ensuring compliance with all relevant building regulations.
• Developing reliable and professional relationships with relevant external suppliers (e.g. office maintenance, utility providers, catering, office supplies) to ensure the smooth running of the office.
• Budget holder for the office management budget, including raising purchase orders, and ensuring timely and accurate payment of all relevant supplier invoices associated with the office.
• Ensuring sufficient and timely supplies of all office materials.
• Monitor the activities carried out by suppliers.
• Partnering with the IT team to ensure the digital solutions within the office are operating effectively.
• Partnering with the security manager to ensure office security arrangements are appropriate and compliant.
• Partnering with the HR team and line managers to assist with the onboarding of new employees.
• Actively supporting any future office renovation projects.
• General support to visiting employees and external stakeholders.
• Provide administrative support for executive team (incl. meeting schedule, expense reports).

Desired qualifications

• Education

   

  • Bachelor’s degree in Business Administration, Management, or related field.

   

  Experience

   

  • 5+ years in office administration or similar roles, involving interfacing with suppliers and space and building maintenance management.
  • Experience with basic accounting, IT, and HR processes are a plus.

   

  Language Proficiency: 

   

  • Strong written and verbal communication skills in English.
  • French and/or Italian are a plus.